How to Cancel a Job Interview Politely (From Jobseeker Point of View)

01 Aug 2022

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In some cases, during the hiring process, the interview may be canceled due to unforeseen circumstances. Maybe your child or other family got sick, you suddenly have a conflicting job appointment in your current job, your internet isn't working, or other problems that might happen at that time. On another occasion, maybe you have decided that this is not the best job for you. The answer depends on whether you don't want the job after all and want to cancel it altogether, or you just want to reschedule on a more convenient day. Emailing the company or interviewer to inform them of your cancellation may preserve a professional relationship with them.

You must know that the interviewer's time is valuable and another applicant may be scheduled in the time that should be your slot. You also need to keep in touch with your employer in case you want to change your schedule or if another position becomes available at the company that suits you.

There are several reasons why it's important to let the interviewer know that you can't join the interview. First of all, it's a good manner. Second, if you simply don't show up or contact with very short notice, you're breaking the bridge with the company and you're losing a chance to be hired there in the future. Here are some examples of email messages to cancel and reschedule an interview.

1. Email Template For Canceling

Subject: [Your name] — Cancellation of an interview — [Company name]

Dear Mr./Mrs./Ms. [Hiring Manager Name],

Thank you very much for contacting me regarding the [job title] position available at [company name]. I appreciate your consideration for the job, but I need to cancel the interview that was scheduled for [interview date and time] at [interview location].

I will not be available to interview and unable to fill this position at the moment. I regret any difficulty caused and would want to express my heartfelt appreciation for your time and thoughtfulness. Again, thank you for your consideration.

Best regards,

[Your Name]

2. Email Template For Rescheduling

Dear Mr./Mrs./Ms. [Hiring Manager Name],

Thank you very much for contacting me regarding the [job title] position available at [company name]. I appreciate your consideration for the job, but I need to cancel the interview that was scheduled for [interview date and time] at [interview location].

Would it be possible to reschedule the interview we had set on [date and time]? I will not be able to attend at that time, but would very much appreciate the opportunity to talk to you about the position. I think on[specify date/day] would be ideal for me. I'm available whenever the time is most convenient for you.

I'm sorry for the inconvenience, thank you very much for your consideration.

Best regards,

[Your Name]

NOTE: Make sure you can attend the postponed interview. You may get a pass when you cancel the first time, but you may not be able to get a pass the second time.

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